1. Create a room-by-room list
Walk through every indoor and outdoor space, including closets, cabinets, the attic, garage, shed, balcony, and storage unit. Under each room, record furniture and estimated quantities of boxes or containers. Use specific descriptions such as “six dining chairs” or “three book boxes” rather than broad labels such as “miscellaneous.” Note which items will stay, be donated, or be moved separately so they are not included by mistake. Photos or a video walkthrough can add context when a mover accepts them, but keep a written list that you can update and compare across quote requests.
2. Flag items that affect handling
Mark oversized, heavy, fragile, high-value, or unusually shaped belongings. Examples may include pianos, safes, exercise equipment, large appliances, artwork, glass furniture, and pieces that may require disassembly. Record approximate dimensions when doorways, hallways, or vehicle capacity could be a concern. Ask each mover what details or photographs are needed to evaluate specialty handling; do not assume every item or requested task is available.
3. Add access details for both addresses
Inventory alone does not show the full workload. For the origin and destination, record the floor, number of stairs, elevator availability and reservation rules, loading-area conditions, and approximate carry distance from the expected truck position to the door. Include narrow entrances, gates, low clearances, long corridors, or restricted move hours. Confirm curb and building requirements separately rather than assuming a vehicle can park at either address.
4. Separate services and keep the scope current
Create distinct notes for packing, unpacking, supplies, temporary storage, furniture disassembly or assembly, and loading or unloading. Identify what you plan to pack yourself and what should remain available for professional packing, subject to confirmation. If you add boxes, remove furniture, change an address, reserve storage, or discover an access restriction, send the revised list before moving day and ask whether the written estimate needs updating. For broader planning, visit the Raleigh moving resources at /resources/; when the list is current, use /contact/ to share the scope and request an estimate.